Preparing Your Time Capsule Retrieval Folders
A Retrieval Folder is an indispensable part of your time capsule adventure. This file will present a paper trail of your Geocapsuling experience with written and photographic detail so your future family explorers… whether returning in one week, one year or much later…will be able to confirm the exact placement of your cache.
The folder is not deposited with the capsule. Instead it stays in safe keeping with you or is given to the intended recipients when they are ready for their wilderness treasure hunt.
We recommend preparing two Time Capsule Retrieval Folders with duplicate GPS data forms to identify the precise drop site location.
On our Time Capsule Products page you can download a free Geocapsuling Data Sheet that prompts you to identify many details that will help your descendants plan their own eventual excursion to the drop site.
Data entries include GPS coordinates, people in attendance, capsule contents, time, weather, altitude, trail information incident to the Geocapsule placement, special instructions for retrieval, comments by those in attendance, and more.
Each complete Retrieval Folder should include:
1. The Geocapsuling Data Sheet
2. A large selection of photo prints from the drop site
3. Topographic maps to the location when available
4. A close-up Terra Server aerial map (see link on References page) available on the Internet (optional but helpful)
5. Detailed recollections of the terrain and drop site
6. And general advice about trip preparation, landmarks and other incidental data.
After you return from your Geocapsuling adventure, you need to print your photos and then enter them into both Retrieval Folders.
Fail-Safe Protection For Extended Length Geocapsuling Adventures
Why two separate Retrieval Folders? If this is a generational adventure for your young children (or grandchildren), you will keep one folder for yourself. But you need a fail-safe backup too.
1. First Backup: You will want to give a copy of this folder to a relative who you can expect to trust with the goods. This is most important for longer duration Geocapsuling adventures. People die, forget, lose files, change their minds…whatever. Make duplicate copies as soon as you return from your trek and resolve this future problem quickly.
2. Another Backup: There is another fail-safe procedure to follow. You will want to place your drop site GPS coordinates on file with the International Time Capsule Society. Their latest form is included with our recommended Geocapsule Packages and can be linked from our References page. The Society will retain the detail of your time capsule placement and ensure that the data is made available to your descendants in case other retrieval information is lost.
3. Another Backup: Keep the link and contact information to the International Time Capsule Society with your most secure possessions, in a safe deposit box, or with your legal files.
4. Still Another: Because redundancy is the best protection for ensuring your data can never be lost, we advise still another protective measure. Leave your retrieval data with an on-line archive to be delivered to your descendants years into the future. You can link to this service from our References page. When you return from your wilderness drop site, create an email for future delivery (which includes your backup retrieval information). Address it to someone…or some-two…in the family you anticipate will have the same e-mail address in future years. (Email addresses can always be updated at the site.) This is simply an additional method to lock-in a successful time capsule adventure and leave your descendants marveling at your good planning.